Assistant Office Manager at the Alliance Française Amsterdam

The organization

The Alliance Française d’Amsterdam is the newly established Amsterdam branch of the global Alliance Française network. Founded in Paris in 1883 by illustrious men such as Louis Pasteur, Ferdinand de Lessep and Jules Verne, the global Alliance Française’s purpose is to promote the French language and the French culture. Since then, the Alliance Française has established itself as the preeminent and most successful organization in its field, with more than 800 centers across the globe.

The Alliance Française d’Amsterdam is the most recent addition to this global network. It was established in September 2017 and is now gearing up to deliver the first language courses and cultural events in early 2018. The Alliance Française d’Amsterdam must be seen as a start-up in terms of its entrepreneurial spirit. At the same time, its ambitions are high as it intends to become the premier provider of French lessons in the Amsterdam region, on the basis of its superior quality of teaching and its use of state-of-the-art teaching technology.

In view of the planned rapid expansion of the Alliance Française d’Amsterdam, the need has arisen for an entrepreneurial and highly service oriented Assistant Office Manager to accompany the Alliance on its exciting journey.

The new Assistant Office Manager will report to Ms Carine Bougnague, Managing Director of the Alliance Française d’Amsterdam.

Key Duties Responsibilities of the Assistant Office Manager

- Responsible for client contact and correspondence

- Re-direct inquiries and/or take appropriate follow up action

- Greet dignitaries and attend to their needs

- Enroll students keep enrolment data up to date and/or take appropriate follow-up action

- Enter data and update the database

- Manage the daily receipts and cash box

- Manage the stock level of education materials and office furniture

- Perform other general office duties as required

- Assist with cultural and social events

- Enroll members and event bookings

- Organize own work schedule

- Know roles and functions of other employees

- Basic bookkeeping

Profile

The profile calls for a very service and problem-solving oriented person. The new Assistant Office Manager will be proactive, gets involved, and has a naturally curious, positive outlook and a flexible, helpful and willing manner.

You are also enthusiastic person and you demonstrate strong soft skills.

At the same time, you are also a versatile, well organized and rigorous person.

You also have an easy contact with the public, you enjoy helping them and you feel comfortable being in the front-end in the dynamic international environment of the Alliance Française network.

Experience Required

Must have Nice to have
At least three years of office administration experience 0
Bilingual French - Dutch 0
Excellent command of English (spoken and written) 0
Broad knowledge of France and French culture 0
Experience in cultural sector or language business 0
Working for smaller organizations 0
IT literate and confident 0

Role Location

The role will be based at the OBA Centraal, Oosterdokskade 143, Amsterdam, where the office of the Alliance Française d’Amsterdam is based and where most of the lessons will be given.

The position is a full-time position but gradual part-time to full time can be arranged.

Commencement date: immediate

Contact: Please send application until 27 october to: Carine Bougnague, direction@afamsterdam.nl

gepubliceerd op 26/10/2017

naar boven